Official Spring Home Show

EXHIBITOR SET UP INFORMATION

Helping your show run smoothly.

​​BOOTH PAYMENTS

Booth payments can be made by cash, check, money order or credit card. Any check returned by the bank for NSF is subject to a $35 charge. If a second check is returned NSF, booth must be paid in full with cash or certified check. If the exhibitor takes action to rescind check or credit card booth payments for any reason, resulting in an unpaid balance, the exhibitor is considered in breach of this contract and will not be invited by Show Management to participate in future shows.

​​DEPOSIT

Exhibitor agrees to provide a minimum non-refundable booth deposit as outlined in the application to secure booth space. In addition, full payment for all reserved booth space will be made by final payment deadline stated on contract and in full prior to booth move-in. Exhibitor agrees to the terms stated in the application to which booth fees may or may not be refundable at any time. Show Management reserves the right to cancel any contract which does not meet payment deadline, and retain the full booth deposit as a cancellation fee.

​​EXHIBIT DECORATIONS

Exhibitors are required to arrange their displays so as not to obstruct the general view or conceal other exhibits. No signs, banners or flags are to be placed outside of the display space assigned to each exhibitor. Exhibitors should not place signage high on the back wall of their booth so it is visible while standing in the booth behind them, nor block adjacent side booths. Exhibitor personnel are not permitted to work outside of the contracted booth boundary in any portion of entrance or aisle space at any time to approach customers, hand out flyers, bags or company information. No exhibitor has the right to stand at show entrances or lobby areas to distribute any type of flyer, bag or company logo information. Roaming mascots MUST be approved in advance by show management and may be denied access by show management.

​​EXHIBIT STAFFING

Exhibitor agrees to have booth completely set up and fully staffed for the opening of the show and all show hours. Unoccupied booths are cause for eviction and may be removed at any time during the show at show management’s discretion. Fundraising for non-profit groups or charities is permitted only with prior written permission from Show Management. Sales and solicitations of any type must take place within the display space allotted each exhibitor and not within the adjacent aisle space.

​​EXHIBIT SAFETY

All materials used in the show must be non-flammable and conform with the fire regulations of the City of Peoria Fire Department. All packing containers are to be removed from the show floor and must not be stored under tables or behind displays. Material not conforming with this regulation will be removed immediately from the display at the exhibitor’s expense.

​​NO SUBLETTING/SHARING

Booths shall be occupied solely to represent the company that contracted the booth space. No exhibitor shall assign, sublet, share booth space or apportion the whole or any part of the display space allotted to them, nor exhibit any goods, service, signs, etc. than those promoting the exhibitor’s own product and/or company. No exhibitor shall distribute literature or promotional materials of any kind that represent any company other than the contracted exhibitor. Violation of this rule shall be cause for eviction without refund; and Show Management may elect to refuse said Exhibitor’s application to participate in future shows.

​​ELECTRICITY IN BOOTHS

Electrical wiring and equipment installation shall not be performed by exhibitor and must be done by the electrical contractor authorized by the Peoria Civic Center.

​​OFFICIAL DECORATOR

Peoria Expo is the official show decorator. The erection, dismantling and decorating of displays and exhibits is under their jurisdiction. Service order forms will be available to all exhibitors for any service required for exhibits. All costs and charges incurred for such services will be the sole responsibility of the exhibitor.

​​TEAR-DOWN

Exhibitors observed dismantling booths or removing booth materials prior to the closing of the show may be refused space in future shows. All exhibitors must remove displays & merchandise from the show floor only during the specified move-out time. Any materials not removed by exhibitor will be removed and placed in storage at the expense of the exhibitor. The Association assumes no responsibility or liability for damage to exhibitor displays or for any exhibitor booth materials left behind by exhibitors.

​​FOOD AND BEVERAGES

Food and beverage service is limited to sample size only and cannot conflict with facility concessions. Exhibitors conducting sales of food/beverage items must have declared this type of booth activity in advance when reserving a booth. All exhibitors selling or handling packaged or unpackaged food/beverage are required to meet the conditions of local Health Department regulations, and must complete those applications on their own behalf. The Peoria Civic Center in-house catering company may impose separate requirements and fees for those serving food samples and/or selling food items at the show. Exhibitor is fully responsible for payment of those fees, which are not included in the booth cost. Food items sold for the purpose of fundraising for any type of group are prohibited on the show floor by Civic Center food service rules.

​​MUSIC/SOUND

Loud speakers, radios, televisions, or the operation of any machinery or equipment which is of sufficient volume to be distracting to neighboring exhibitors or show visitors will not be permitted. Public address systems used to attract the attention of visitors passing near an exhibitor’s booth will not be permitted. Helium balloons in an exhibitor’s booth and/or the distribution of 36” yardsticks by an exhibitor are strictly prohibited. Any charges incurred for the removal of helium balloons from the ceilings of any part of the building shall be at the sole expense of the exhibitor. Repeat offenders will not be invited to exhibit in future shows.

​​REFUND POLICY

No refunds of booth fees will be made if exhibitor fails to occupy booth space in accordance with any of the terms and conditions outlined herein. By submitting a booth contract, Exhibitor confirms full understand of this agreement at time of booth purchase, and that there is no appeal process or exceptions granted for full or partial refunds related to this matter.

​​RESPONSIBILITY FOR DAMAGE

Exhibitors understand and agree to their exposure to the in-house video surveillance system at the Peoria Civic Center. Exhibitor is fully responsible for any damage done to the building, show decorator materials and displays, and to any other exhibitor’s booth materials or personal property. All property damaged or destroyed by an exhibitor must be replaced to its original condition at the exhibitor’s expense. Walls and floors of the building must not be marred or defaced in any way. Tacking, taping or nailing of any sign, banner, etc. to any part of the building or decorator’s display is prohibited. Failure to restore any damage as mentioned above allows Show Management the right to refuse to rent space to exhibitor in future shows.

​​​​QUALITY OF SHOW

Show Management reserves the right to alter the location of exhibitors’ booths up until the opening time of the show in the best interest of the show. Show Management shall further have the right to prohibit, prevent or remove any part of any exhibit deemed unsuitable or inappropriate for the purpose of the show, including signs with negative comments about competitors or other products. The show selling environment is a positive one. Negative marketing or attacks on other exhibitors will not be tolerated. The show atmosphere is a family one, and displays or distractions offensive to families will not be allowed on the show floor. Offenders will not be invited to exhibit in future shows.

​​LIMITATION OF LIABILITY

Exhibitor indemnifies the Home Builders Association of Greater Peoria, Events Inc., the Official Spring Home Show, the Peoria Civic Center and its directors, officers, employees agents and invitees from all actions, claims, demands, damages, causes of action or judgments, including but not limited to property arising, in whole or in part, out of any act or omission of exhibitor or its officers, directors, employees or invitees, done or omitted in connection with the show. In the event that such claim, demand, damage or cause of action shall be asserted, or action or other proceeding instituted against any of the above named entities or persons, exhibitor shall defend against such claim, demand, damage, cause of action, action, or other proceeding by counsel satisfactory to Show Management. Exhibitors are individually responsible to protect themselves from liability risk of injured parties/employees within their own exhibit space or injury resulting from booth materials or participation in the show.

Neither Show Management nor the Peoria Civic Center provide insurance related to the health or liability of exhibitors, or related to damage of any part of their display. Exhibitors who desire to carry insurance for any purpose must place it at their own expense. Exhibitors operating their own equipment on the show floor including but not limited to fork lifts and skid steers for setup and dismantling of their booth must provide proof of operator certification and liability coverage to the Peoria Civic Center.

Exhibitors are encouraged to maintain minimum insurance coverage deemed necessary to fully protect them against all risk assumed or incurred in connection with the show, including theft to or damage of booth materials. The Exhibitor is wholly responsible for the security of their own materials during set up, show hours and move-out; and for the full cost of replacing or repairing any items missing or damaged from Exhibitor’s booth. The presence of any paid security by Show Management does not extend the Show Management’s responsibility in this regard.

Exhibitor fully acknowledges that neither the Official Spring Home Show, Events Inc., the Home Builders Association of Greater Peoria, its directors and employees, nor the Peoria Civic Center assume any liability or responsibility for any injury, illness or legal action incurred by exhibitor while participating in the show. Exhibitor fully indemnifies all aforementioned parties from any such actions, illnesses, claims, damages or judgments.

Exhibitor acknowledges that this type of event, being held in a public gathering space, may be regulated, suspended, closed or completely cancelled by local or state government agencies fully outside of the control of Show Management. Exhibitor agrees abide by any local or state health regulations imposed upon the show and to hold harmless the Official Spring Home Show, Events Inc., the Home Builders Association of Greater Peoria and its directors and employees from any such actions, claims, event closures, damages or judgments.

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